Important notes:

 

All sessions are structured with a final discussion period where speakers will discuss LIVE relevant Q&As from participants received through a dedicated feature available on the platform. 

Before starting the session and introducing the speakers, please remind online attendees that this Q&A section is available for them to share their content-related questions and comments to be included in the wrap-up discussion. Active involvement of speakers during this interactive exchange is expected. All speakers from LIVE invited sessions have been requested to stay connected during the whole length of each session.

Time management of both, presentations and discussion periods, is crucial. 

Each presenter needs to be strictly timed as all speakers must have an equal opportunity to put forward their work.

During the discussion periods, moderators are encouraged to drive the dialogue towards Harmonisation & Diversity, our Virtual EFORT Congress Main Theme.

Moderators are requested to invite the audience to attend the full session and reply to the post-session survey to be able to validate the educational hours and obtain the corresponding CME points

Replying to the survey questions is mandatory to obtain the CME certificate. Please encourage participants to take the post-session survey short time after the attendance to accurately reply to content-related questions.

For voting sessions, the live voting is accessible to attendees through the platform. If applicable, only one question will covered at the end of the session.



Pay attention to the following during the session:


  1. Speak clearly and slightly slower than normal. Relax and control your own breath.
  2. If you want to keep your audience engaged, you have to be more expressive with your facial gestures, hands and voice modulation.
  3. Restrict body movement as much as possible. Excessive movements are disruptive to viewers.
  4. If you need to get up turn off your camera.
  5. Mute your microphone when you are not speaking.
  6. Avoid making noise when your microphone is open (e.g. do not type on your keyboard).
  7. The technician will start the presentations after the introduction of the chair 
  8. Make sure your eyes are approximately third of the screen down. Look straight into your webcam. Raise your webcam or laptop (eg use a stack of books) so that it is at eye level and you can sit upright
  9. Try to achieve a similar distance from the camera as the other speakers




Preparations

 

During the scheduled session time, as stated in the programme, all speakers and chairpersons should be present and in front of their computers, incl. headset If possible (or microphone) and join also via webcam. The virtual conference room will be accessible 30 minutes prior to the session, allowing you some time to ask your session technician possible questions about the procedure. A technician will also be on hand during the session, should you have any difficulties.

 

What you will need:

  • A computer 
  • Headset (if possible) plugged in and ready (use of a microphone is also possible)
  • A webcam
  • E-mail with access link from M Events
  • A wired internet connection with a 5 Mbit upstream internet connection is recommended
  • Use Google Chrome (most recent version)
  • Zoom: The Zoom application can be used as a browser-based plug-in (on Google Chrome) or as a desktop client by downloading and installing the Zoom application on your computer. We recommend the download and installation of the Zoom application for the full functionality of Zoom.
  • Use two screens or split one (wide)screen in two parts: use one for the zoom “talking heads” and one for the M Events speaker platform.
  • Choose a location with sufficient lighting but avoid direct sunlight into your webcam. We suggest you face a window so that you are lit from the front but your camera is not. Or if at night choose light which is flattering. You can also adjust the brightness of your computer screen.
  • Make sure you have closed all the other applications and programmes on your computer

 

 

For further information regarding the system requirements to use the Zoom application on common operating systems as well as useful recommendations for headset, microphone and webcam models, please follow the following link: 

https://support.zoom.us/hc/en-us/articles/201362023-System-Requirements-for-PC-Mac-and-Linux?mobile_site=true